If you wish to send RMS reports via email, you will need to store several references relating to your company's outgoing mail (SMTP - Simple Mail Transport Protocol) server.
References:
Outgoing Mail Server
You will enter an IP (Internet Protocol) address for the outgoing email server that will be used for routing outgoing email messages that contain RMS reports as attachments. You may use the actual numeric IP address, which would look like this: 189.99.99.01. Or you may use an alias, which would look like this: smtp.myemailserver.net. It is recommended that you use an alias.
You may need to ask your IT department for this address. Be sure to ask them if authentication for outgoing email is required and if so, what user name and password to use. You may be able to find all of this information in your email client application (Outlook for example).
Outgoing Mail Port
If this reference value is left blank, RMS will use the industry standard email port of 25. Clarify this with your IT department.
Outgoing Mail User Name
If authentication is required for outgoing email messages, enter the User Name here. If this reference value is left blank, RMS will assume no authentication is required.
Outgoing Mail Password
If authentication is required for outgoing email messages, enter the Password here. If this reference value is left blank, RMS will assume no authentication is required.