This is the directory that RMS places most of the text files it creates, such as:
- Database file backups (File naming convention: DBNameYYYYMMDD.bak)
- Copies of CLM / sighting trace records downloaded from various data sources (file names begin with CLM)
- Copies of 417 Waybill records downloaded from various data sources (file names begin with Cust417)
The reason RMS places copies of records in this directory is that if there was a computer crash and the database needed to be reloaded for the last few days, you would have easy access to the data. RMS automatically deletes files from this folder after 90 days.
1. Open Windows Explorer
2. Create a new folder.
Note: If you have multiple people using RMS, be sure that the Flat File Directory is a folder that is accessible to all users, preferably on a central computer server. For example, if you make the folder a mapped drive like x:\sharename, be sure that all users have their x drive mapped to the same shared folder. It is recommended that the name of the server is used instead of a mapped drive because it is a more reliable way of doing things. Even if you are the only user of RMS on a single computer, you will still need to create a Flat File Directory folder in a place on your computer where all progarms and users will have access to it. Somewhere in the My Documents folder is always a good choice. Once the folder is created, right click on the folder and click properties. Click on the Sharing tab and check the Share this folder on the network check box and the Allow network users to change my files check box.
3. In RMS, in Data Management, double-click the Reference Values branch and select Flat File Directory in the QuickFind list.
4. Click on the Browse button and select the folder that you just created and click Save.
Note: Do not place a back slash at the end of the path. It is best to use the Browse button to select the folder to ensure that the path is entered correctly.