This feature is used usually when a railcar is no longer used by your company; either it was scrapped or returned to the lessor after an expired lease. Use this feature if you wish to no longer track a railcar on a daily basis, but still want to retain all historical shipment information. When you check this box on the Railcar window, it will no longer display in your Active fleet and it will no longer show up on Daily Reports. When a railcar is deactivated, be sure that you remove the railcar from any other trace files that determine what CLM records you receive. For example, if you use Steelroads as a source of CLM records, be sure to remove that railcar from the Track and Trace trace list; if you use a third party to receive CLM records, ask them to remove the railcar from the fleet or if they have a system that enables you to perform the deletion, use that.
If you are using RMS to track Temporary or System Cars and you are entering or importing shipping instructions into RMS, RMS will automatically deactivate and reactivate these railcars as needed.
Deactivate a railcar:
1. From the Home window, expand the Data Management branch and double-click the Railcars Update branch.
2. Select the railcar to be deactivated. Be sure that the Active option button is selected; if it the Inactive button is selected you are looking at inactive railcars. To display active railcars, select the Active option button and click the Refresh button.
Note: You may deactivate many railcars at a time by selecting multiple railcars (see Select multiple records).
3. Click on the Deactivate button.
Reactivate a railcar:
If you have begun a new lease on a railcar that was leased the prior year and deactivated by you, you will need to use this feature. Any other uses would be rare. Once a railcar is reactivated, it will show up on Daily Reports and be listed in the Railcars Update window Active railcars list. Be sure to add this railcar to any other trace files that determine what CLM records you receive. For example, if you use Steelroads as your source of CLM, add this railcar to the Track and Trace trace list; if you use a third party to receive CLM records, ask them to add the railcar to the fleet or if they have a system that enables you to perform the addition, use that.
1. From the Home window, expand the Data Management branch and double-click the Railcars Update branch.
2. Find the railcar to be reactivated. Select the Inactive option button next to the Railcar QuickFind. Use the Railcar QuickFind by clicking on the drop-down button on the right side of this text box and select the railcar you wish to reactivate from the sorted list.
3. Click on the Deactivate? check box. This should clear the check box.