You may import shipping instructions as well as add them manually. To import, see Import shipping instructions and Shipping Instructions | Import from a text file.
Step by step instructions to add shipping instructions manually:
1. Click the Data Mgmt | Shipping Instructions Add menu or double-click the Data Management | Shipping Instructions Add tree view control branch.
2. Enter the railcar initials and number on each of the two text boxes labeled Railcar intitial and number. If the railcar has not been entered in the RMS fleet yet and cannot be selected, you may type in the initials and number. When you save the record, you will be asked if you wish to save the railcar in the RMS fleet as a temporary assignment or a permanent assignment. Temporary means that the railcar will only be tracked for its loaded shipment; when the railcar is unloaded, it will be deactivated automatically. When a railcar is deactivated, it no longer shows up on Daily Reports, but the historical data remains in the database and can be analyzed using the Management Reports. Permanent assignment of railcars is the default and means that they will be tracked always whether they are loaded or empty.
4. Enter Bill of Lading Number, Bill of Lading Date and Bill of Lading Time, LE Status, Trans. Method.
This is enough information for RMS to make a temporary fleet update for free running / railroad-owned railcars. However, if you wish to use the full functionality of RMS, it is recommended that you at least enter Shipper / Consignee / Care Of; Origin and Destination; and Route information: It is recommended that you fill in most of the fields with the selections already available from the drop-down selection list. If you do not see a selection that you need, double-click on the text box and a window will appear that will enable you to add the record and then select it from the list.
5. Click the Save command button.
6. When you are finished adding records, click on the Close command button.